Section 504 Evaluation Procedures

  • Step 1

    Parents, teachers, students, school staff, and/or community agencies may make a referral for 504 evaluation. Building 504 staff give parents Notice of Procedural Safeguards and Section 504 Student Referral.

    Step 2

    After the referral is received and reviewed, the 504 Team notifies parent/guardian which of the following actions will be taken by the school:

    • Continue with current programming
    • Implement recommended interventions
    • Conduct a 504 evaluation
    • Refer for Special Education assessment
    • Request additional information or evidence

    Step 3

    If a 504 evaluation will be proposed, school will provide the Consent for Evaluation form. The evaluation cannot proceed without signed consent.

    Step 4 

    After receiving signed consent, school staff complete Evaluation Summary and Eligibility Determination in a timely manner*. Eligibility Determination may be one of the following:

    • The student does not have a disability, as defined under Section 504
    • The student is eligible for protection under Section 504, but does not currently require program changes (a 504 Plan)
    • The student is eligible for protections under Section 504 AND needs program changes (a 504 Plan) to ensure non-discrimination

    Step 5 

    Parent(s) or guardian(s) are provided with the Evaluation Summary and Eligibility Determination and 504 Plan, where applicable. Note: Although no team meeting is required, parent/guardian may request a meeting.

    *Please Note: Section 504 regulations do not provide timeframes for completing student evaluations. OCR uses state guidelines to determine if evaluations have been done in a timely manner, which is typically 30 to 45 days after referral.

Questions or Concerns

  • If disagreements occur regarding Section 504 evaluation, eligibility, or services, please contact your child’s building 504 Coordinator (listed below). Refer to your procedural safeguards and Grievance protocols for more information.


School 504 Coordinators

Westonka Public Schools Section 504 Coordinators

504 Forms & Documents