COVID-19 Summer Programming Preparedness Plan for District Facility Use

  • We are committed to providing a safe and healthy environment for all. To ensure that, we have developed the following Preparedness Plan in response to the COVID-19 pandemic. All staff, coaches, advisors and stakeholders share the responsibility of implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our facilities, and that requires full cooperation among District 277 staff, program participants and visitors. Only through this cooperative effort can we establish and maintain the safety and health of our staff and participants, renters and facility users. 

    All users will be required to submit a health and safety preparedness plan on how they will meet these guidelines prior to use.

    Our Preparedness Plan follows the Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines, as well as federal OSHA standards related to COVID-19. Our plan will address the following:

    • Hygiene
    • Respiratory etiquette
    • Social distancing
    • Cleaning
    • Personal equipment
    • Food and drink
    • Screening Procedures 
    • Communications and training for staff and participants
    • Additional Informational Links

    Basic infection prevention measures are being implemented at our district indoor and outdoor facilities. All visitors to a district facility are encouraged to sanitize their hands prior to or immediately upon entering the facility by one of the following methods:

    • Visitors may use the nearest restroom to wash hands immediately after entering. 
    • Visitors may use hand sanitizer when available for use upon entry or bring their own alcohol based hand sanitizer to use while in the building. 

    Individuals are instructed to wash their hands for at least 20 seconds with soap and water or use an alcohol based hand sanitizer frequently while on site.

    Respiratory Etiquette
    UPDATED 7/22/2020: Per Governor Walz Executive Order 20-81, beginning on July 25, 2020, all staff and patrons entering a district facility are required to wear a face covering with some exceptions. For more information visit

    Individuals are instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face; in particular their mouth, nose and eyes, with their hands. They should dispose of tissues in the trash and wash or sanitize their hands immediately afterward. Cover Your Cough Signs similar to these will be posted throughout the building.

    Social Distancing
    Social distancing is being implemented in district facilities in the following ways:

    Total number of groups using the building will be limited depending on building and room/s requested and group size. In general, group sizes will be limited to a maximum of 10 and must maintain 6 feet of distance between people. Groups/organizations must provide their expected maximum attendance at the time they submit a facility request. The facility use office will only issue a permit for rooms/areas that can accommodate the maximum number of participants while maintaining social distancing. Groups may not exceed the number of participants reported without prior authorization from the Facility Use office. Participants or groups may be denied access if they exceed the number of attendees listed on the permit.

    Indoor and outdoor large group seated events may be approved on a limited basis. These events are limited to 25% facility capacity and a maximum of 250 people. Strict social distancing will be enforced at all times. Starting Juy 25, masks are required for all indoor events and strongly encouraged for outdoor events.

    Activity start and end times will be staggered to minimize the number of people entering the building at the same time and to allow time for cleaning between users as needed. Groups over 10 (when allowed) may be assigned staggered entry times to reduce the number of participants from arriving at the same time. 

    Visitors will be notified which door to enter and exit through. Different doors will be used for entering and exiting the building whenever possible. Signage is posted in the building to remind people to maintain social distance of 6 feet whenever possible. Prominent areas where signs may be posted are building entrances, restrooms, classrooms, gymnasiums, cafeterias, media centers and other areas where people generally gather. Visual distance cues will be marked on the floor outside of restrooms, at the front desk and other areas where people may need to wait to gain entry

    Regular cleaning practices are being implemented, including routine cleaning and disinfecting of work surfaces, equipment, tools and machinery, and areas in the work environment, including restrooms, breakrooms, lunch rooms and meeting rooms. These duties will be performed by building custodial staff or Community Education building supervisors when custodial staff are not available. Staff will be provided all necessary cleaning supplies, personal protective equipment, and will be trained in cleaning and disinfecting procedures. 

    • Facility users are required to provide their own hand sanitizing supplies for before and after practice for participants. 
    • Facility users are required to provide their own first aid kits. 
    • Facility users are required to bring their own equipment and supplies as needed. 
    • Facility Users may not use areas that are not listed on their permit without prior authorization so that rooms can be sanitized before and after use. 
    • Water fountains may not be available, participants in activities should bring their own water bottles. 
    • Doors will be propped open to reduce handling when possible. 
    • Rooms will be cleaned and disinfected between users. 

    Personal Equipment
    Facility users may bring in personal equipment for their own use provided they receive approval from the facility use office prior to their event. School District 277 reserves the right to refuse the use of personal equipment if we deem it to be a safety or health hazard.

    • Facility users must sanitize all equipment before bringing it into the facility and immediately before they leave the room it was used in. 
    • Facility users must provide their own sanitizing supplies for their equipment.

    Personal Food and Drink
    To help stop the spread and protect our visitors and staff, Shared/communal food and/or drink is not permitted on school property (buildings and grounds). Only food provided by District Food and Nutrition Services is permissible. 

    • Eating is only permissible if medically necessary. 
    • Seed spitting is strictly prohibited on school property. 

    Screening and Procedures
    District and program staff will be required to complete a self assessment at home immediately before leaving for work. If they are experiencing any symptoms of COVID-19 they will be required to remain home and should contact their healthcare professional. Staff may return to work when they meet the conditions outlined in the section Returning to the Facility after Illness. 

    Check-In Assessment 

    • Facility users will receive a self-assessment checklist with their permit which they are to use to assess their health before leaving home. 
    • All building visitors will be notified in advance that they must check in at the reception desk upon arrival and may not proceed to the room reserved until cleared by the custodian or building supervisor. 
    • A sign with these instructions will be posted at the building entrance. 
    • A sign will be posted listing COVID-19 symptoms and instructing visitors to inform the program director, custodian or building supervisor on duty if they have any symptoms listed. 

    Self Assessment 
    Individuals or anyone in their immediate family (living in the same home) reporting the following symptom(s) will not be permitted into building and will be asked to return home: 

      • A fever (100.4 or higher) within the last 72 hours
      • A cough or sore throat 
      • Shortness of breath
      • Chills 
      • Repeated shaking with chills 
      • Muscle pain 
      • Headache 
      • New loss of taste or smell 
      • Had direct household contact with a person experiencing undiagnosed symptoms
      • Diarrhea and/or vomiting in the last 24 hours 

    Illness Tracking 
    Organization/Group leaders will be required to keep rosters, take attendance and keep attendance records at all activities should the information be needed by healthcare professionals for tracking purposes. 

    Returning to the Facility after Illness 
    If you or someone in your household is having respiratory symptoms (cough OR sore throat OR difficulty breathing) and no test was done to confirm diagnosis you may return to the facility when these three (3) things have happened: 

    1. Fever free for at least 72 hours without the use of fever reducing medication AND 
    2. Other symptoms have improved AND 
    3. At least 10 days have passed since your symptoms first appeared 

    If you or someone has/had lab confirmed COVID-19 you can return when these three (3) things have happened: 

    1. Fever free for at least 72 hours without the use of fever reducing medication AND 
    2. Other symptoms have improved AND 
    3. You received two negative tests in a row, 24 hours apart (or per your doctors recommendation in written format) 

    Communications and Training 
    This plan is available to the public on the Westonka Public Schools website and relevant information will be communicated to program participants with their official permit. Permit holders, organizations and their members who do not want to abide by these procedures may cancel their reservation at any time without penalty. Visitors are encouraged to share safety concerns with district staff. Non compliant groups may be asked to leave the premises and may be prohibited from reserving district facilities in the future. Organizations requesting use of district facilities may be asked to provide the school district with their COVID-19 preparedness plan.


  • Joel Dahl
    Director Community Education & Services
    (952) 491-8042

    Lindsey Rague
    Facility Use Coordinator
    (952) 491-8261